Give Every GM the Tools to Stay Compliant, Organized, and In Control

RenewAlert gives bed and breakfast owners a single dashboard to track every permit, vendor contract, certification, and operational deadline — the same compliance and vendor management platform hotel management companies use, without the complexity or cost of enterprise software. B&B operators face many of the same obligations as larger hotels but typically without a dedicated operations team. Liquor licenses, health department permits, fire safety inspections, food handler certifications, business licenses, and lodging permits all require renewal on fixed cycles. Vendor contracts for linen service, landscaping, pest control, HVAC maintenance, and cleaning services auto-renew with price escalations if nobody is watching. Insurance policies, equipment warranties, and software subscriptions for booking platforms and accounting tools add to the list. RenewAlert tracks all of it with automated reminders that fire before anything expires and reset automatically on cycle. Whether you operate one property or several B&B locations, every deadline stays tracked without relying on spreadsheets or memory.

Hotel management companies use RenewAlert to give each General Manager their own compliance dashboard while corporate teams maintain portfolio-wide visibility through the hierarchy feature. Each GM manages permits, licenses, vendor contracts, and certifications for their hotel. Corporate can see what is current, what is expiring, and what needs attention across all properties from a single view organized by location, category, or department. This distributed ownership model means the GM closest to the operation maintains the data while the VP of Operations has complete oversight without micromanaging every property.

RenewAlert is hotel compliance and vendor management software designed specifically to track permits, licenses, vendor contracts, and operational deadlines across hotel portfolios. Unlike property management systems that handle reservations and guest services, RenewAlert tracks the deadlines that can shut down operations if missed, liquor licenses, health permits, fire safety inspections, elevator certifications, vendor contract renewals, and employee certifications. Each General Manager gets their own dashboard for property-level tracking while corporate maintains complete visibility across every hotel in the portfolio through the hierarchy feature.

Hotels must track liquor licenses, health department permits, food handler certifications, fire alarm and sprinkler system inspections, elevator permits, pool and spa certifications, boiler permits, building permits, business licenses, occupancy certificates, ADA compliance inspections, lodging permits, sales and lodging tax filings, and wastewater permits. The specific requirements vary by state and municipality but most full-service hotels have 15 to 25 permit and license renewals that cycle annually or on multi-year intervals. RenewAlert tracks all of these with automated reminders that fire before each deadline and automatically reset on cycle through the Reminder Renew feature.

RenewAlert sends automated email reminders before your liquor license expiration date — typically 90 days in advance so your team has time to gather required documentation, complete applications, and coordinate with the local alcohol beverage control board. The Reminder Renew feature automatically resets the deadline each year so nobody has to manually re-enter it. The reminder email can be pre-written to include the licensing contact, the application link, last year's renewal cost, and processing timeline — so when it arrives the GM has everything needed to act immediately without tracking down information.

General Managers use RenewAlert to track vendor contracts for linen service, waste hauling, pest control, HVAC maintenance, landscaping, food service, security, parking, cleaning services, and all property-level service agreements. Each vendor contract gets its own reminder with renewal dates, payment details, supplier ratings, and contact information. The reminder fires before the contract renewal deadline so the GM can evaluate vendor performance, compare pricing, request competitive quotes, or send a non-renewal notice — rather than letting contracts auto-renew with escalating costs and no leverage to negotiate.

Hotel management companies use RenewAlert to capture how their best-performing property manages compliance schedules, vendor contracts, and maintenance timing, then deploy that same operational standard across every hotel in the portfolio. Instead of each GM building their own tracking system from scratch, management builds the dashboard to a defined standard — same categories, same naming conventions, same Reminder Renew settings, same level of detail. New GMs inherit a complete system that represents the management company's best practices rather than starting over every time there is a staff transition.

RenewAlert sends automated reminders before every vendor contract cancellation deadline — giving your team time to review, renegotiate, or send a formal non-renewal notice before the contract locks in for another term. The reminder email can be pre-written as a non-renewal notice and sent directly to the vendor automatically, with a PDF attachment if a formal letter is required. The vendor's email address is stored in the contacts field so the notice goes out without the GM making a single call. This preserves leverage on every contract renewal across the entire portfolio.

Yes. RenewAlert replaces spreadsheets, Outlook calendar reminders, shared drives, and manual follow-ups with a centralized platform that sends automated reminders, stores documents, tracks vendor performance, and gives corporate portfolio-wide visibility. Unlike a spreadsheet that depends on one person remembering to update it, RenewAlert's Reminder Renew feature automatically resets every deadline on cycle — so permits, vendor contracts, and certifications stay tracked year after year without anyone re-entering them. Even an under-utilized RenewAlert account outperforms a spreadsheet because automated emails are still going out, calendar reminders are still firing, and corporate still has visibility.

RenewAlert creates a documented, portable compliance record for every property in the portfolio. Every permit, license, certification, and inspection has its own reminder with expiration dates, renewal history, vendor contacts, and attached documents. Corporate teams can generate compliance reports organized by location, category, or department — showing exactly what is current, what is expiring, and what has been renewed. During an audit or inspection, the property's entire compliance history is accessible in one dashboard rather than scattered across filing cabinets, email threads, and individual spreadsheets.

Vendor benchmark pricing is the practice of comparing what different properties in a portfolio pay the same vendor — or pay for the same category of service — to identify rate variances and overcharges. RenewAlert enables this through the hierarchy feature and search function. Corporate users can search any vendor name across all properties and see every contract amount, payment interval, and supplier rating in a single results view, then export to Excel for analysis. One hotel management company discovered a 23% pricing discrepancy across 34 linen service contracts simply by searching a single vendor name — a six-figure exposure that no spreadsheet had ever surfaced.

Property management systems like Opera, Maestro, and Cloudbeds manage reservations, guest services, and revenue. RenewAlert is hotel compliance and vendor management software that tracks what PMS platforms do not handle — permits, licenses, vendor contracts, equipment maintenance schedules, insurance renewals, employee certifications, and software subscriptions. RenewAlert works alongside your PMS to close the compliance and vendor tracking gap. Each GM has their own dashboard for property-level tracking while corporate has portfolio-wide visibility — a capability that no PMS provides for

Yes. RenewAlert is priced so that every property in a portfolio can have access — not just one or two seats at corporate headquarters. Unlike enterprise compliance platforms that cost thousands per user, RenewAlert provides affordable compliance and vendor management for hotel management companies of any size, from 3 properties to over 100. One missed liquor license renewal, one lapsed health permit, or one vendor contract that auto-renews at unfavorable terms can cost more than a year of RenewAlert. The platform often pays for itself in avoided penalties and renegotiated contracts within the first renewal cycle.

Yes. Hotels with food and beverage operations use RenewAlert to track food handler certifications, ServSafe credentials, kitchen equipment leases, refrigeration maintenance contracts, grease trap service agreements, alcohol distributor agreements, liquor license renewals, and health department inspections. Reminders can be sent directly to the F&B manager, the Executive Chef, or any employee whose certification is expiring — not just the GM. This distributes accountability across the department without anyone having to manually follow up.

Yes. RenewAlert tracks every hotel software subscription and recurring technology charge — property management systems, revenue management software, channel managers, keycard and access control systems, POS systems, guest internet services, in-room entertainment platforms, phone systems, accounting software, and digital marketing subscriptions. Track what each property pays, when each subscription renews, and who owns it. This helps eliminate services that are no longer needed, avoid surprise renewals, and maintain complete visibility over the hotel's technology spend across the entire portfolio.