Lease Management Software That Stops Costly LOI Mistakes
Stop paying thousands in lease renewals because LOI deadlines slipped through the cracks.
RenewAlert gives you the tools to track every copier lease with up to 3 custom alerts, timed exactly when you want them.
Replace spreadsheets and calendar reminders with a system built for LOI management.
Free for 30 days. Cancel anytime.
"We had to track over 500 LOI's at any given time for copiers we had in storage. RenewAlert's visibility any automated emails ensured reminders were sent on time."
-Michelle M. (Offsite Logistics)
“We’ve used RenewAlert for every copier storage client since 2018. The automated emails to customers and sales reps are a game-changer. It’s an absolute must-have.”
-Rachel P. (Moving Office Equipment)
"We use RenewAlert. It’s simple, effective, and automates LOI reminders with no risk of deadlines being missed due to employee absence or turnover."
-Garrett G. (Moving Office Equipment)
"For years we used spreadsheets and Outlook reminders. It was a band-aid solution to a major operational responsibility. RenewAlert brought us a solution that scales with us as we grow."
-Sean B. (Office Equipment Dealer)
How Copier Lease Management Works
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Gather LOI Dates
Already tracking LOIs in Excel or a CRM? RenewAlert imports your existing data so you don't start from scratch. No manual re-entry of lease dates or customer information.
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Import into RenewAlert
Upload your spreadsheet or add leases one at a time. RenewAlert automatically organizes everything by customer, expiration date, and notice period for easy visibility.
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Set LOI Timing
Set custom reminder timing for each lease; 120 days, 90 days, 60 days, your choice. RenewAlert tracks deadlines year after year and resets automatically after each cycle.
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Get LOI Alerts
Get email alerts before every LOI deadline sent to you, your team, or directly to customers. Alerts fire automatically year after year, even when staff changes.
Built to Survive Staff Turnover
and Month-End Chaos
When lease administrators leave, RenewAlert hands over cleanly. No lost spreadsheets or forgotten reminders. Managers get visibility into every user's account to ensure nothing is being missed. Automated emails fire even during month-end rushes when lease bookings take priority. LOI notices get sent on time whether your team is closing deals, out sick, or on vacation.
Why Office Equipment Dealers Choose RenewAlert
Stop paying for your customers' lease renewals when LOI notices are missed. Automate deadline tracking so nothing falls through the cracks.
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Never Miss LOIs
Get alerts before every LOI window closes across all customer leases. Automated tracking means you never miss a deadline and never pay for an unwanted lease renewal again.
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Centralized Visibility
See every customer LOI in one dashboard no more hunting through spreadsheets. Managers get visibility into what's being tracked and who's responsible for each deadline.
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Less Fire Drills
Automated alerts eliminate last-minute scrambles when LOI deadlines approach. Your team knows what's coming and when. No more surprises, no more panicked calls to customers.
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Customer Satisfaction
Missed LOI notices cost you twice: you pay for the renewal, and the customer leaves. Automated alerts to sales reps & customers ensure deadlines are never missed and relationships stay intact.
See How RenewAlert Handles LOI Tacking at Scale
Designed for office equipment dealers managing LOI's across multiple customers, users, and locations.
Designed for Lease Administration Teams
Lease administrators juggle hundreds of customer LOI deadlines, renewal notices, and documents across spreadsheets and calendar reminders. RenewAlert centralizes everything in one system with automated alerts, document storage, and team visibility, so deadlines never slip through the cracks.
Managers get full visibility into what's being tracked and who's responsible. When lease administrators leave, the system hands over cleanly. No lost spreadsheets, no forgotten deadlines. Built for lease admin teams who need a system that survives staff turnover and month-end chaos.
Free for 30 days. Cancel anytime.
RenewAlert Eliminates LOI Tracking Risk
Short videos showing how missed LOI deadlines impact your bottom line and how lease administrators can use RenewAlert to prevent costly renewals.
Missing LOIs Cost More Than You Think
Missed LOI deadlines cost thousands in unwanted renewals and often cost you the customer. This video breaks down the real financial impact of manual tracking and shows how RenewAlert eliminates the risk
How Dealers Automate LOI Tracking
See how lease administrators track hundreds of LOI deadlines without spreadsheets. This video explains setting up automated alerts, managing documents, and ensuring visibility across your team even when staff leave.
More Dealer Applications & Reseller Opportunities
Explore detailed guides, training videos, FAQs, and examples of how Office Equipment Dealers use RenewAlert as a LOI management system.
RenewAlert’s franchise management software helps franchisees and franchisors manage vendors, automate compliance tasks, and avoid missed renewals across every location.